AllMyNotes Organizer manual › Topic: Navigation Tree (Outliner)

Use the navigation tree

The navigation tree on the left-called the Outliner in older documentation-shows all Notes and Folders in your database. Use it to:

• select a Note to read or edit it;
• select a Folder to preview what it contains;
• group related information in Folders and nested subfolders;
• rearrange Notes and Folders with drag-and-drop or keyboard commands.

The text beside each icon is the Note or Folder name, also called its caption. A quotation mark (") at the beginning means that the caption is taken automatically from the first line of the Note. This is called a literal caption.

Use the right-click menu

Right-click a Note or Folder to open its context menu. The same item-management actions are available from the main Item menu, called Tree in some older versions and translations. The context menu adapts to the current selection, so it is usually the quickest place to work.

• Cut, Copy, Duplicate, Paste, Delete, and Rename handle everyday tree editing.
• Create New Note and Create New Folder add content near or inside the current selection.
• Import... places external documents under the selected Folder; Export Selected Item(s)... exports exactly the selected Notes and Folder branches.
• Properties provides item information and, where applicable, caption emphasis, priority, read-only mode, alarms, and Folder password controls.
• Expand All and Collapse All quickly open or close the selected Folder branches.

You can select several Notes and Folders before opening the menu. Commands such as Copy, Duplicate, Delete, Export, Icon, Color, Task, and Priority can then operate on the selection together, which is much faster than editing each item separately.

Make important items recognizable

In AllMyNotes Organizer Deluxe, use Icon to assign a visual symbol and Color to change the caption or background color. Under Properties, you can make a caption bold and assign a High, Normal, Low, or Ignore priority. Recently used icons and colors appear first in their selection menus.

These attributes are functional as well as visual: a Folder can be sorted by priority, icon, or color, making it easy to group urgent work, reference material, archived items, or any categories you define.

Use Notes and Folders as tasks

The Deluxe edition's Task submenu adds a clickable completion checkbox to a Note or Folder. Mark the item completed or not completed, or choose Hide Check Box when it is no longer a task. This tree-level task marker is separate from the checkboxes that can be inserted inside a Note.

You can also attach an Alarm to the selected tree item, set its priority, and then sort the containing Folder by completion, priority, or Alarm date. This turns an ordinary Folder into a lightweight project or action list without forcing every task into a fixed form.

Sort a Folder by the property that matters

Select a Folder, then right-click it and choose Sort Folder Content by. The same command is available from the main Item menu. Sorting is a Deluxe feature and supports:

• Name for an alphabetical index;
• Priority or Completion for task and project Folders;
• Size for finding large Notes and Folder branches;
• Creation Date or Modification Date for chronological work;
• Alarm Date for upcoming reminders;
• Type to group Notes and Folders;
• Icon or Color for a visual classification system.

Choose Invert Sort Order to reverse the current order-for example, to place the newest, largest, or highest-priority items first. Manual drag-and-drop remains available whenever you prefer a custom order.

Reach distant destinations while dragging

While holding Notes or Folders, you can scroll the tree with the mouse wheel or navigate it with the arrow keys, Page Up, Page Down, Home, and End. Pausing over a collapsed Folder expands it. See Scroll and navigate while dragging for the complete controls.

Protect or lock down selected content

Use Properties > Read-Only to prevent accidental editing of a finished Note. A Folder can also receive its own access password from the Properties submenu. Folder and database password protection serve different purposes: Folder protection controls access inside the open database, while a strong password on the entire .ddb database protects all stored data.

Resize the navigation tree

Drag the divider at its right edge to make the navigation tree wider or narrower.

The My Data root Folder

My Data is the top-level Folder that contains everything else in the database. You can rename it, but you cannot delete or move it.

Deleted items and the Recycle Bin

In the Deluxe edition, deleted Notes and Folders move to a Recycle Bin Folder at the bottom of My Data, so an accidental deletion is easy to undo. See Item Menu, Recycle Bin, and Item Info for restoring, permanent deletion, and the expanded-Folder deletion rule.

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