SupportAllMyNotes Organizer manual ‹ Topic: Concepts


Essential Concepts

To use AllMyNotes Organizer it's important to understand some key concepts.

The AllMyNotes Organizer screen is divided into two main areas. The large area on the left side is called the Outliner. The Outliner is where all your data is organized in list or outline form. The large area on the right side is called the Workspace. This is where you view and enter much of your information. The Outliner and Workspace are separated by a vertical line. You can change the size of the Outliner and Workspace by dragging this dividing line to the left or right with your mouse.

You use AllMyNotes Organizer to enter, organize, and manage assorted daily information. AllMyNotes Organizer provides methods for storing your valuable information. Two major methods are Notes and Folders. Notes are generally used when you need space for free-form text - such as a memo or business letter. Notes are viewed in the Workspace. Folders are used to classify information or for information that would appear in a list. Folders are viewed in the Outliner.

Every Note or Folder you create can have a caption - a single line of text describing the item. For example, for a Note containing a memo to a client you might use the client's name as the folder - Adam Douglas. Folders appear in the Outliner. To the left of each folder is an icon indicating the item type. For example, an icon of a sheet of paper indicates a Note and a triangle indicates a Folder.

The Outliner has several uses. You use the Outliner to enter, view, and edit folders. The Outliner shows a list of all folders and provides an overview of your information. The listing of your data in the Outliner can be a simple listing (like a shopping list) or an outline, with multiple levels of indentation. Use the Outliner to access and organize your data. You can organize your data by moving items up or down in the Outliner by dragging them with your mouse. When you click on any item other than a Folder, you will see the contents displayed in the Workspace, where you can view or edit the item.

Commands impact items that are highlighted in the Outliner. For example, if you want to delete an item, first highlight the item in the Outliner by clicking on it, and then press the Del key.

Over time, you may accumulate hundreds or thousands of items in AllMyNotes Organizer. AllMyNotes Organizer allows you to find information quickly using its advanced Global Search capability. You can search for information based on a person's name, a word, a number, or any other text. When a search is complete, you can see all matching items listed in the list. You can either go to needed item, or, Filter all found items to see only found items in the Outiner. The Filter button in the toolbar changes color when the Filter is active.

If you want to experience what AllMyNotes Organizer can do for you, it's important to enter 25-50 items of your own. Collect your information and enter each item as a separate Note or Folder. Enter notes from your desk, data from business cards, addresses from a Rolodex, "To-Do" lists, notes in file folders, or anything else you can think of. Later, you will learn how to import data from other programs into AllMyNotes Organizer. If you do not have the time to practice, begin by entering any new information you come across. Make Notes during phone calls, jot down ideas as they occur, or any other thoughts you might have.

You can now keep all your daily information in one place - AllMyNotes Organizer!

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